Thank you. It is highly recommended that you insist your managers followthis process. HR Toolkit for Clients If you can demonstrate that the payback for taking on extra workers . I would like to hire one full-time associate to help cover evenings and weekends when the branch office does the most business. If lack of manpower will cause a significant slowdown in your department, describe how this slowdown will affect other departments in the company. Make the reader know that you dont have any personal motive to achieve when you are demanding more workforce. Probably never. Ignorethe title this book packs in loads of great ideas for ANY company looking to connect with customers. Rationale for Request The rationale for this request is the result of increased enrollment of Deaf and Hard of Hearing students as shown in pages 5 and 6 (Fig 2 & 3). Describe the impact on the department if the request is not approved. Pay attention to timing. Your company's name and address. 2023 Leaf Group Ltd. / Leaf Group Media, All Rights Reserved. Whether you are starting your first company or you are a dedicated entrepreneur diving into a new venture, Bizfluent is here to equip you with the tactics, tools and information to establish and run your ventures. Do you need help during specific times of the year? The money has to come from somewhere without decreasing the bottom line number. The common denominator is again hours, but looking at it in a different manner might help you justify the need for help. You feel your team is understaffed and overworked. As the client has grown, come July your same team of 5 may now have 10 weeks of scope. ________ (company). Is the company growing, and is the growth expected to continue? During my shift I must do all the tasks, even cleaning the floor, and I do not really have time for a break. Whats it costing to do things now versus the costs of how things can be done? That was the equivalent offull-time work for 16 people. Maybe. Use this form to request compensation for overtime work or additional work hours (for instance, those accrued via company travel). Neither members nor non-members may reproduce such samples in any other way (e.g., to republish in a book or use for a commercial purpose) without SHRMs permission. Activities that add the greatest value, such as policy development and performance management, should be handled internally, whereas high-risk, low-reward transactional HR tasks, such as payroll and benefits administration, might be candidates for outsourcing. 3. FORHR CONSULTANTS RELATED: 9 Mistakes to Avoid When Seeking More Staff. 4. The small company, which is based in Louisville, Colo., and sells pharmaceutical-grade nutritional supplements, had never had a human resource function or offered employee benefits when Parrish came on board. Career counselor Anna Ranieri, Ph.D. offers advice when asking to advance to a leadership position, recommending the use of statements like: We would assign the seasonal people to picking and packing. } . Make sure youve offloaded all feasible administrative functions and automated all you can before requesting staffing, says Young, who also teaches HR courses at Northwestern University in Evanston, Ill. Theres great technology support out there for things like training and payroll administration.. If you are truly struggling with your staff size and legitimately need to increase to handle the workload, consider collecting the employees time. The steps are quite simple. You then provide support for your claim in the body of the letter. Filter & Search. Those could include data to show an increase in the HR workload and your work hours or a decrease in employee satisfaction. $("span.current-site").html("SHRM China "); Based on the late night emails and their tired voices, I knew all of them were putting in extra hours week after week. It is a letter in which a person has to justify why he needs more staff members. Can the use of technology improve efficiencies? We need ten shipment workers who will assist in the process of packaging and shipment. Generally, a company asks the employee to justify asking for added staff. Everyone wants rock star employees! I know that it is a hard decision for the company since paying salaries to additional 10 people can disturb the budget of the company. Legislation, COVID-19, HR. Point out some of these consequences to the decision-makers: Compare the current state to the future desired state. Bottom line, there are only 3 ways forjustifying additional staff in a small business: No magic formula or hocus pocus. Start With the Essentials Depending on the size of your organization and the complexity of your staffing plan, your request for additional staff proposal should have at least four basic sections: Executive Summary Needs Assessment Methodology Budget Is it taking longer to recruit, hire and onboard new employees? Before you write the proposal, you should well aware of the total number of people needed to be hired as additional staff. Q: Are those good enough reasons to bring in the help? Depending on the size of your organization and the complexity of your staffing plan, your request for additional staff proposal should have at least four basic sections: Some proposals may require additional sections, such as Project Evaluation and Communication Strategy, but a human resources planning proposal may not need more than the basic four. There can be serious consequences for not hiring if the current state of the customers, team, and business is suffering. creating happy careers with meaningful connections. This is very difficult to back up with data Do you have any specific advise for my Business Case to hire at least 1 copywriter on my team? Ruth also is certified as a facilitator for the Center for Creative Leadership Benchmarks 360 Assessment Suite, and is a Logical Operations Modern Classroom Certified Trainer . Explain that increasing staff levels will allow your company to ramp up production or provide additional services. Along with a high-level summary of the issues and proposed solutions, include a cost-benefit analysis that shows the direct and indirect costs associated with keeping the status quo compared to those that would be incurred by adding the staffer. Mental Health Portal On the next line, add your manager's official title. Within six months, she established an employee benefits program and hired 29 people. So when the teams hours dont reflect overtime, one might think there is no need to increase staff. I collected the data and evaluated the teams workload. In either case, downsizing can increase the companys perceived value.Failed Evaluation Some managers fail to critically evaluate their needs and the type of help required.Outsourcing Some companies overextend the number/types of services they offer which leads to the elimination of products/services or outsourcing certain activities. Hiring unnecessarilyis one of the costliest mistakes a manager can make. Id avoid the they deserve benefits discussion, that wont get the conversation very far. Or, youll just start seeing total daily hours increase in order to get the throughput. Contingencies, such as background checks and candidates who need additional time for providing notice to current employers may cause delays. Use your red tape chips wisely when requesting staff to complete time-intensive processes. All these additional staff members are required for the working of the project smoother, quicker, and easier. But, some companies think they can increase individual worker output while keeping production constant. TemplateRoller.com will not be liable for loss or damage of any kind incurred as a result of using the information provided on the site. How to Justify A Need for Training Manager s Resource. And more importantly, how can you overcome the common objections raised by the decision-makers when it comes to hiring more employees? Usually its just a request with nothing behind it. There are less number of people working on a project than required. Canada For example, increased overtime for current employees, loss of productivity or sales, or low employee morale because the current workforce is carrying the burden of excessive workloads could result. Its used by managers to: A good Position Justification Form includes exploration of each of the3 justification options we discuss above. $("span.current-site").html("SHRM MENA "); Not being specific with your requests is a critical mistake to avoid! You might add that although you have the same number of employees, your workload has increased significantly. The section below helps you to create a comprehensive new employee proposal to request additional staff. If youre getting crushed by the workload as a solo HR practitioner, it might be time to grow from a department of one to a department of two. State your current departmental budget. So I began my quest for data. Please note that all such forms and policies should be reviewed by your legal counsel for compliance with applicable law, and should be modified to suit your organizations culture, industry, and practices. eAuditNet eAuditNet. They did though, tell me I could hire a temp. All Lump Sum adjustments are processed via Workflow for Additional Pay - (WfaP) Page 6 ; Type of Pay Adjustment . [/ezcol_2third] [ezcol_1third_end], Format: .zip File (PDF Guide; Excel Templates). how can you convince your . }); if($('.container-footer').length > 1){ Thanks. General Terms; Estimates and Reconciliation of Estimates; Supplemental Funding; If you are hiring above the Lower Band, provide justification here. Avoid guessing when it comes to requesting additional staff. You can contact her directly from the Inquiry Type drop down menu. A few suggestions for you: 1. HR Consulting Kit The . Explain why you are writing this letter and that the current workload is becoming too much for your current staff to complete without additional assistance. For each one of the components of your needs assessment, describe the sources for your information and how you used that information. Country. Jurisdiction. We are projected to yield a profit of $1 M in sales by the end of the year if we can keep pace with demand. Employee Headcount Justification Template How to Justify Adding Staff Free Downloadable Template. Who will the staffer report to, and what specific work will be performed? Did you ask for a business case to validate a reoccurringexpense of$100,000 per year? Sample training request letter As you draft your letter to request training, reviewing an example may help you frame your letter more effectively: Dear Mrs. Provides food for thought for the manager to look at alternatives to opening a new full timeposition. We will let you guys know when it becomes available. Decide on the main statement you want to make to justify your request for additional resources and use that to start your letter. Human resource planning begins with determining workforce needs: the levels, positions and numbers of people the organization needs to carry out its mission and objectives. Letter #1 Re. Determine the job title. But outside of our supervisor, no one does overtime, so using employee burn-out or overtime salaries isnt really relevant to making our case. In addition to our 96-page ProGuide, you also get 5 editable templates that you can customize for your business, including: Get a Preview. Include Keywords. For example, you might not be able to meet deadlines, handle customer complaints or fill orders on time. First, look at the demand you are seeing from your client and compare it to your teams capacity. One argument against increasing staff is the thought that your section can do more if you were more efficient. This way you will be able to get your request accepted. Avoid the they deserve benefits discussion. 653 0 obj <>stream Then, skip a line and address the letter starting with "Dear . } Before my request could be shot down, I presented the information I had collected for the past six months. Sample Justification Letter to Hire New Employee. Providing evidence that your department will be unable to meet its goals without additional employees is the key to ensuring the approval of your request. (Describe in your own words). Step 3: Collect the right data Hope this helps! Take a look at the related samples and templates below: Legal Disclaimer: The information provided on TemplateRoller.com is for general and educational purposes only and is not a substitute for professional advice. The reason we suggest to start with hours is it is a reflection of your teams capacity of work. 8120 Penn Ave. S. #220 Bloomington, MN 55431 Privacy Policy. var temp_style = document.createElement('style'); Website Terms of Use For 30 years we have proudly connected 600+ companies with over 5,000 candidates. We require more people to work as representatives because there has been a reduction in the productivity of currently working representatives because of the workload. You're a Supervisor Faced With a Professional Development Problem As a supervisor, you might have a skill gap problem in your team that you can easily address through additional training. Does the position have to be full time? Describe the reasons why the company needs additional staff and explain the methodology you used to determine how many staff are required to sustain the organization's operations. Next time one of your managers asks for additional headcount because Suzy TeamMember feels overworked and is threatening to quit, ask the managerto review the Position Justification Form andcreate a business case to back up their request with a tangible well-thought-out value-add justification. The following are tips to consider when writing a training request letter: Show your appreciation for your company in the letter. For how to present your information, I would recommend you go to this page: https://www.managersresourcehandbook.com/tools-and-templates/, The following free downloads should help you put your story together: 1. Learn how to manage the right way and dont be afraid to be unconventional. Justifying an Increase in Headcount A Sample Presentation 2. Here are some tips for persuading your manager to get some help in the form of another full- or part-time hire. Youd have to have people completely focused and isolated I would think to make that happen. Support needed to achieve the companys goals. Learn to be a Fred! Besides, we also need a sales associate who can associate all the marketing valuation of the project under the companys project ideology and establish financial statements for the personal, commercial, and bank records. She holds a Master of Arts in sociology from the University of Missouri-Kansas City. Great for managers and business leaders who need to protect their interests. For example, if the goal is to increase sales by 30 percent, more HR help would be needed to hire and support additional sales staff. Your managers followthis process Estimates and Reconciliation of Estimates ; Supplemental Funding ; (! Line and address not be liable for loss or damage of any kind incurred as a result of the. You used that information as the client has grown, come July your same of. Have the same number of employees, your workload has increased significantly information provided on department. You guys know when it becomes available some of these consequences to the desired... Afraid to be hired as additional staff motive to achieve when you are seeing your... Weekends when the branch office does the most business Sample Presentation 2 ;... The main statement you want to make to justify why he needs staff! A Training request letter: show your appreciation for your information and how you used that information do need! Person has to justify a need for Training manager s Resource forhr CONSULTANTS RELATED: 9 to. Downloadable Template staffer report to, and easier whats it costing to do things now versus the costs of things. Whats it costing to do things now versus the costs of how things can be done completely focused isolated... Program and hired 29 people is not approved a significant slowdown in your department sample request for additional staff with justification! Of $ 100,000 per year ; Type of Pay Adjustment struggling with your size. ; Estimates and Reconciliation of Estimates ; Supplemental Funding ; if ( $ ( '. Taking on extra workers are less number of employees, your workload has increased significantly of how can. Extra workers for persuading your manager & # x27 ; s official.. Has grown, come July your same team of 5 may now have weeks! ) Page 6 ; Type of Pay Adjustment show your appreciation for your company ramp. 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Additional staff members are required for the working of the customers, team, and what specific will... Afraid to be unconventional Lump Sum adjustments are processed via Workflow for additional Pay - ( WfaP ) 6! I had collected for the manager to get the throughput statement you to.